Art Project Proposal Templates

Like other project or business proposals, artists need funding to display their art to the world as well. Irrespective of the kind of art the artist wants to exhibit, especially for the beginner who has yet to become a known artist, finances are essential to be generated from outside sources. For this purpose, the artist needs to develop an art project proposal for the person, organization, or institution that he needs the money from.

What is an art project proposal?

An art project proposal is a document that is prepared by an artist to seek funds for showing his art for a limited time period, such as in an art gallery, etc. The artist can be an individual, a team, or an art organization. This proposal is like a promotional tool for the artist through which he provides the relevant details as well as attempts to convince the fund’s provider for giving money to the art project.

When this proposal is being designed, few things need to be considered such as:

  • The proposal needs to be professional, formal, and comprehensive.
  • All the relevant details including the financial amounts should be included.
  • As the proposal can serve as a marketing tool, the artist can utilize it to include details that are attractive and persuasive.
  • Any display of artwork may be included to support the persuasion as sometimes an art sample or display is more convincing than simple text information about how good it is.
  • One proposal cannot be presented to all the funds’ suppliers. Different modified proposals
    (As per the demands of the suppliers) should be prepared.
  • No misleading or incorrect information should be included in the proposal.

Format of art project proposal

When preparing the art project proposals, artists use different formats. Although the requirements of the fund’s providers and the type of art project are the main considerations, the basic information in a proposal includes the following:

  • Executive summary/introduction to the artist and the art project.
  • Project details including date, duration, etc.
  • Amount/funds needed.
  • Artwork or project status and scope.
  • Sample work or art display through text, image, audio, or video.
  • Testimonials, if any.
  • Persuasive statements and reasons for any benefit to the provider.
  • Positive effects on the public or people.
  • Future perspective or long-term objectives, if required.

Usually, when the money is required for an art project, there are limited benefits of investment to the investor or funds provider. Despite that, for various reasons, still, many people, institutions, and organizations provide funds to different art projects.

When a proposal is presented to a supplier of funds, if it attracts and convinces him, the supplier would grant the money. On the other hand, he might not disburse the funds if he does not believe in the art project. In this scenario, although the time and effort of the artist get wasted, the artist needs to develop a modified proposal for another fund supplier to generate money for the art project.

Sample Proposal


My name is Sarah Rachad and I belong to a middle-class family. I am a Canadian artist who possesses expertise in digital arts and graphic designing. I have completed my professional studies at the University of Calgary and obtained my bachelor’s degree in Art and Visual Design from New York University.

My artwork gained popularity and recognition among the teachers and students and got published in the community college magazine. I have won various awards for the best poster and abstract designs for leading tech companies.

I ought to be a very creative, talented, and hardworking lady and have always impressed my teachers and managers with my innovations in digital arts. I have always surprised my viewers with aesthetically pleasing work and my elegant work ethic always brings up an exemplary performance at work.

My paintings are my identity and they define my personality to be an outspoken and a keen nature lover, who brushes her imaginations and bridges a gap between dream and reality in her work.

As a passionate and professional artist, I want my work to be exhibited at the art gallery to make my name in peoples’ hearts through my creativity. My final year project display was a huge success in my university premises and received appraisal from my head of the department. I was being awarded the trophy for my sculpture that mainly depicted the effects of positive and healthy appreciation on one’s mind. How it can play a vital role in our daily lives when we get a thrill through a positive critique skill.

I have always been a positive believer of human abilities and that concept has brought me towards showcasing my canvas and art pieces to the world’s renowned artists whom I have been taking inspiration from and their marvelous sculptures have compelled me to write this proposal for my own ability to play with colors and blend them in a justifiable way.

Project Details:

The theme that I had covered in my collection is to show the pros of motivation, good vibes, acknowledgments, positive criticism, and how individuals get affected by all these strong emotions emitted by our body, mind, and heart on daily basis. How can we control them to use them in a way that can create a better and constructive impact in our culture?

Making people understand the importance of life and its value while still being alive is my motto and will be my driving force in carrying out the display of my work at XYZ shop in the main city.

I am attaching my resume and portfolio with this proposal so that you can get a better know-how of my work style and patterns.

Date & Time:

The event will be taking place at the central hall at sharp 5:00 pm and the day is yet to be decided because of the prevailing weather uncertainty. Although the top management will prefer having Sunday as a suitable one so that the audience and networking go hand in hand on a day that is usually a public holiday for the working professionals in town.

Budget required:

The budget required will be involving the initial cost paid to the owner of the hall who will be facilitating us with the vast space for the project’s display.1200$ would be the net amount for the arrangements, placement of canvas.

The scope of the project:

The idea behind making this move is to draw a spark in the human’s mind towards the behavior styles that we show in our routines and how they can alter the energy of the peers in the best possible way to the capacity to convey this message has got a lot more than a scope that technically covers some legal boundaries.

We will definitely take our movement to a level where we will be training newbies and the students who are enriched with color blend talent for the upcoming competitions. We are planning to launch an art academy where we will be teaching digital arts and technology to empower the youth for future hurdles.

Benefits for the donor:

The reason behind asking for the funding grant for the launch of this start-up of ours is to increase awareness among people who take this art as a mediocre field or who don’t want to opt for this field because of the low-income generation. We want people to have a mindset where they can harness their potential to the best of their intuitive abilities. We guarantee it to be a remarkable success if executed in a way that is planned by the committee.

Discounts on certain pieces would be provided as an added benefit to the donor who is investing his time and money in our innovation. We can also provide branding services for your company at the hosted event to generate profit for your business as a trusted sponsor party.


It is to be requested by your firm to grant us the desired amount to carry out our campaign in a comfortable way. Your cooperation is highly expected in this matter. We will be looking forward to a positive response from your side.

For further queries:

Artist Name: Sarah Rachad

Contact Number: (contact#)

Email Id: (email)

The website for showcasing portfolio: (website name)


Art project proposal

Format: MS Word 2007/2010 (.doc & .docx)