A proposal, prepared for wooing a client by offering services of preparing, arranging and running a campaign for him, is referred to as a campaign proposal. The services may cover marketing campaigns, public-relations campaign, social media campaign, fund-raising campaigns, political campaigns, gender equality campaigns, awareness campaigns, etc.
Preparation and administration of a campaign are not easy tasks in terms of cost, people, time and effort. Therefore, companies or organizations often outsource the project to an outside person or an organization to lessen their burdens. For instance, a company often requires an advertising agency for running their advertising campaigns, for which different advertising agencies present them their campaign proposals and the chosen one runs the campaign for the company.
Therefore, due to its significance, when a campaign proposal is being prepared, there are certain considerations and steps that need to be followed to make the proposal a persuasive one and attract approval of the client. Some of those are:
Through this proposal, the preparer should market himself and highlight the skills and expertise based on which he can fulfill the needs and requirements of the client effectively and efficiently. Therefore, the details that would be lucrative for a specific client need to be included; these differences in details make the campaign proposals (presented to different clients) variant from each other. However, the following general details remain the same:
If the campaign proposal attracts the client and the client thinks that the proposal preparer would be able to handle the campaign in the way required, he would accept the proposal and make a deal by signing a legally bound contract. On the other hand, he can even reject the proposal as well, which would waste the time, effort and money of the sender of the proposal.
[Name of Client Company]
[Name of Service Provider]
Dear [Name of Client Company],
We would like to thank you for choosing our services for your project. This proposal has been created to provide you with an outline of how we work on the project. You will find our project plans created according to the needs of [Name of Client Company].
If you have any questions regarding our work or this proposal, please contact us on the provided details. We look forward to working with you.
[Name of Service Provider Representative]
[Name of Service Provider] was founded by [Name of Founding Personnel] in the year [Year]. The aim of this company was to provide assistance to other companies in planning and implementing different kinds of campaigns.
After working on various campaigns our teams have been able to gain a wide range of experience and skill set. You can find our portfolio filled with our previous successful projects on our website [Website Name]. [Strengths and weaknesses, which helps the company stand out amongst its competitors].
After much analysis of market trends and the requirements of [Name of Client Company], we have come up with a detailed project outline. The project is expected to start on [Date] and end on [Date].
[Description of the project].
The milestones will help us track the progress of the project and maintain focus on the parts of the project at hand.
The aim of this campaign is to spread awareness about [Topic of Project] and promote the target audience to join us in spreading the word.
It is important to maintain a clear view of who the target audience is. This helps give a direction to the campaign. For example, if the target audience is the elders of the community, it would be easier to promote the project by associating the promotion with things the elderly are likely to use on an everyday basis. On the other hand, for a younger audience such as the youth, social media platforms are the best way to promote topics.
[Specify the target audience and how the campaign will be implemented]
Here at [Name of Service Provider], we provide services on an hourly basis. This means that the [Name of Client Company] will only need to pay for the time a service is being used. The table below provides an estimated calculation of the services that will be required for the project.
The estimates may change in case of fluctuations of the currency.
The [Name of Client Company] is advised to request for changes in the proposal before the contract is signed. Any changes after the project have been initiated will cost extra fees.
The [Name of Service Provider] is only responsible for their services. Any external contracts with the other companies should not intercede with the schedule of the [Name of Service Provider].
The [Name of Client Company] is also asked to make appointments in advance for the extra services, so the schedules can be managed accordingly.
In order to confirm the acceptance of this proposal, please sign in the space provided below.
[Name of Client Company Representative]
[Name of Service Provider Representative]
Format: MS Word 2007/2010 [.doc & .docx]