Canteen Services Proposal

What is the canteen services proposal?

Whether you provide catering services in the canteen or the services related to cleaning in the canteen, you can write the canteen services proposal when you want to let the reader know that you are ready to provide the canteen services. This proposal can be written for the canteen operating in a school, college, hospital, airport, etc.

Who is eligible to write the canteen services proposal?

Anyone who has the experience of running the canteen or providing the services to different canteens can write the canteen services proposal. Some canteen owners also specify the eligibility criteria for the person submitting the canteen services proposal. A person should check the eligibility criteria to determine whether he is eligible to write the proposal or not. There is no use in writing the proposal if you don’t fulfill the pre-requisites.

Tips for writing the canteen services proposal:

  1. An effectively written canteen services proposal provides all the details that the recipient of the proposal needs. It should be kept in mind that missing any important detail can make the recipient reject the proposal.
  2. The proposal should be written briefly. In other words, only those details should be added to the proposal, that is needed by the recipient. Furthermore, there is no need to give a long explanation of any detail
  3. Keep the tone of the proposal professional. If you are well-versed at providing canteen services, your tone in the proposal should also reflect it so that you can select for the said project.

Sample Template

To: ABC School

From: XYZ
Catering Services

Date: 3rd November 20XX

Proposal for ABC School Canteen Services

Company Introduction

XYZ is one of the most famous catering service providers in the United States. We provide healthy recipes, the highest-class customer services, and hospitality. We offer a variety of food options, ranging from European to Asian and Middle Eastern. We have experience of over 10 years of operating, exclusively with school canteens. We believe it is essential to build an enjoyable association within the school’s community and we work hard to achieve that. We also provide catering services for school events and meetings, if required.


XYZ has access to all the destinations and locations in Chicago. We offer a variety of services such as

  • School Catering
  • Event Catering
  • Take-away Buffet Catering

We propose a contract of 1 year for providing canteen services to ABC school. We will provide the following services:

  • Breakfast
  • Lunch
  • Snacks


XYZ will provide ABC school staff and students the best quality food, which will be healthy and hygienic. We are currently providing School Canteen Services to 6 schools and 2 universities in Chicago. We have all the needed equipment and are self-sufficient to prepare meals accordingly. We aim to provide balanced nutrition to consumers at competitive prices. We would like to submit this proposal for the opportunity to apply for the canteen services at your campus in Chicago.

A weekly scheduled menu will be provided by the XYZ Catering service to offer a variety of food items for the kids and staff to choose from. The menu will include the following

  • Salads
  • Kinds of pasta
  • Vegetables
  • Sandwiches
  • Snacks
  • Desserts
  • Juices and Milk

ABC Canteen Standards

We aim to provide a balanced diet with all the required nutrients and health benefits so the kids can lead a healthy lifestyle. Our menu items are hand-tailored by our dietitians, consisting of major portions of healthy lean meats, fruits, and vegetables.

Meal Schedule

We plan whole month meal menus and provide weekly menu schedules to staff and students. We offer theme days twice a month in which we offer food from around the globe. This helps students to learn and taste food from different regions of the world.


Time: 8:00 am – 9:00 am

  • Cereals
  • Scrambled eggs
  • Boiled eggs
  • Toast


Time: 12:00 pm – 1:00 pm

  • Chicken with pasta
  • Stir-fried vegetables with chicken
  • Fruit salad
  • Sandwiches (assorted)
  • Fried fish and chips
  • Pizza

Snacks and Drinks

Time: 8:00 am – 4:00 pm

  • Tea
  • Coffee
  • Milk
  • Juice
  • French fries
  • Chips
  • Assorted sandwiches
  • Cookies
  • Baked goods

Health and Safety Issues

If a child or any staff member has some kind of food allergy, they must notify the XYZ authorities beforehand so we can provide them special Dietary Menus.


Proposal Acceptance

Once ABC School accepts our proposal, our manager and planning team will have a detailed discussion with the school authorities. They will visit the site and review it.

Signing Contract

After finalizing the rent and canteen plan, both parties will sign a contract. All the terms and conditions will be put forward and an agreement shall be reached.

Menu Timetable

Our staff will set up their kitchen in the school canteen premises. A monthly meal menu will be prepared by our chefs in advance.

Report Submission

Once the food items have been finalized, a weekly schedule plan will be submitted to the ABC authorities. The weekly menu schedule will be provided to the students and staff either in a printed form or on the school website.


XYZ shall make an advance rent payment at the start of each term.


The canteen will be accessed 5 days a week by the staff and students. The fee details for the canteen service are provided below:

Names Description Charges/ month
Students 1 meal + 1 Drink + 1 Dessert $60
Staff 1 meal + 1 Dessert + unlimited Beverages $75



XYZ offers to give a fixed rent of $500/ month, for the use of the ABC canteen area premises.


  • XYZ will provide the required number of staff needed for servicing at ABC Canteen.
  • XYZ will provide timely wages to its employees and that will totally be the company’s responsibility.
  • XYZ takes full responsibility for its employees that they will not be engaging themselves in any kind of activity that is unlawful. Also, we will provide a list and further details about our employees to the ABC school authorities.
  • All the cutlery items will be provided by XYZ.
  • All the items, ingredients, and products used while food preparation will be of high quality and standards.



Canteen Proposal Template

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