When it comes to writing a proposal for an event venue, the event planners are required to put a lot of efforts to write a winning proposal. The person you are writing this proposal needs the event planner to be a skilled person who is capable of wearing many hats at a time.
With the increase in the needs of face to face meetings, we can see a rising demand for space for hotel venue. If you want to ensure a winning partnership, you are required to write a winning hotel event venue proposal.
In order to make a professional looking winning proposal, you are required to add the following details:
For: Laurel Foreman
34222 Washington Ave.
By: Mark Jobs
Los Angeles, CA 21620
May 5th, 2019
Dear Ms. Foreman,
Thank you for your interest in ABC hotels. After yesterday’s meeting, I have put together this proposal for the venue for your upcoming seminar. We are excited to be a part of this event and we will make sure that your seminar is a great success. Please have a look at the proposal and let me know if you have any questions. If you wish to add something to it, let us know. We will send you the signing contract, once we have reached an agreement.
We understand that every seminar has a purpose. A lot goes into ensuring a successful seminar, from choosing the space to deciding the menu and looking into each and every detail so the event is a huge success. We, at ABC Hotels, offer you an unforgettable experience that will make you and your guests feel more connected and inspired at the end of the event.
ABC Hotels is an international chain of over 200 Hotels across 20 countries. Our hotels are equipped with all the amenities and necessities a person can imagine. Our Los Angeles branch has indoor and outdoor Pools and Fitness rooms available to keep you on track and having fun during work. Formal and Casual dining options are available along with events and meeting facilities. Our staff pays close attention to all the little details to deliver beyond expectations.
We offer the following services to make our guest’s experience welcoming and comforting.
We offer free WIFI facility for our guests. Also, we have the latest technical equipment such as projectors, audiovisuals, microphones, speakers, and LCDs.
We also provide basic stationery for the seminar, such as notebooks, pens, and notepads.
Open space of around 1500 square feet is available at our hotel.
Seating capacity: 200 reception and dining seats.
ABC has 3 halls available for all types of events that can be tailored according to your needs.
Seating capacity: up to 50 people
Seating capacity: Up to 60 people
Seating capacity: Up to 80 people
The following seating arrangements can be made in any of the above-mentioned halls, according to your requirement.
U-shaped: In this style of seating, the tables will be joined lengthwise to form a U shape. The attendees will be seated on the outer side of the U. This style is ideal for group discussions.
Boardroom style: Chairs will be set in rows facing the stage. This style allows for the most seating in the hall. There will be an aisle down the middle of the hall for easy access to the stage.
Round tables: This style consists of 8 people sitting on each round table. The number of tables varies in each hall.
We offer our guests an exceptional dining experience in our restaurants. Our customizable gourmet menus are prepared by International chefs. ABC Hotels is a perfect venue for private dining for groups of 15 up to 60 people. You can choose between our set-menus and customizable menus. We offer the following serving styles:
The safety and security of our guests is our top priority. We review our security procedures and risk management on a regular basis.
Security cameras are installed in most areas and are constantly being monitored by our security staff.
We have qualified first aiders for any type of medical emergency.
Fire alarms are installed throughout the premises of the hotel.
ABC offers up to 200 vehicles on-site parking facility. It is free for guests attending the event. The parking services include
We provide a shuttle service to and from the Airport. Moreover, we provide taxi and Limousine services.
|Seating Styles||U-Shaped||In any Hall||$100/Day|
|Boardroom||In any Hall||$200/Day|
|Roundtable||In any Hall||$300/Day|
|Catering||Buffet||A variety of food at a fixed price||$200/Head|
|Lunch Box||Pre-prepared lunch boxes||$150/Head|
|Others||Select options from the menu||Variable|
|Drinks||Unlimited availability of soft drinks||$50/Head|
|Renting other Equipment||For use within the Hotel premises|| Microphone, Speakers, Projector|
|Hall Type||Meeting packages||Rent||Security deposits|
|Alpha Hall||All day||$500||$500|
|Business Hall||All day||$600||$500|
|Charlie Hall||All day||$700||$600|
Full payment should be made 2 days before the event.
The security deposit should also be made, which will be refunded, provided there is no loss or damage to the property.
You can contact us with any of the following ways:
Fax: 451 44444
Format: MS Word (.docx) 2007/10/13
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