Human Resource Services Proposal

Companies which give Human Resource consulting services find a Human Resource Services Proposal template as being helpful at the time that they need to write human resource audit proposals, any consultancy letters, as well as for explaining the Human Resource solutions, services, plus benefits that they can provide.

What to include in the proposal?

It is important to construct this proposal in an effective way so that people know your services and will want to work with you. The following points can be included:

  • Who the proposal is being prepared for– Clearly state who the Human Resource Services Proposal is being prepared for and state the name of the client or company.
  • Who it is being prepared by– After this mention the sender’s name, company, and date as well?
  • How long the proposal is valid for– It is important to state the expiration date of the proposal so that clients know how long the mentioned services are for.
  • Introduction– The proposal can be addressed to the client by writing “Dear” and then their name. State why Human Resources are important and how they can help your client out. Tell what your company has to offer that is better than other companies. You can tell that human resources can help in a company’s leadership and skill development, in navigating its regulatory environment, building the correct team, etc.
  • Solutions you can give– State the issues facing the company that was discussed and how the Human Resources company can help solve these problems.

Final Words:

A Human Resource Services Proposal is an important document as it can help in making a company choose you.


Sample Proposal Template

Company Name:          XYZ
HR Consultancy
Atlanta, Georgia

Client Company: 
         Lenny Johnson
ABC Enterprises Limited
Atlanta, Georgia

15th June 2019


XYZ is one of the best HR outsourcing companies in the USA. Our team of dedicated professionals guarantees efficient, attainable and effective results that will transform your business ways internally as well as externally. Our company manages all Human Resource activities in any organization, big or small. From monitoring and logging employee attendance to reporting on their salaries and KPIs. We are here to ensure that your company business gets the most out of your employees. We have a team that is dedicated to just your business. Your company needs will be handled by our HR experts and an entire team assisting your HR initiatives.

Below are a few ways that Human Resources serves a significant purpose to company management:

Recruitment Processes

Our HR department will look after the recruitment needs of your company, including candidate short-listing, interviewing, selecting and hiring. Our team will make sure that the potential candidates are able to fit with the company’s values.

Leadership Development

We will conduct a needs assessment for your company’s workflow to know the type of skills training and employee development needed. This will help increase turnover and improve retention of employees. Our qualified and certified business coaches and trainer’s guidance can lift you up to the next level of performance.

Employee Management

Keeping employees grounded by sustaining their satisfaction and maintaining the workplace atmosphere is very important for a company to flourish. This includes looking after their benefits, incentives and claims forms. HR also acts as the ‘middle man’ between management and employees or even among employees themselves.

Public Relations

HR plays a major role in building public relations of a company. We arrange business meetings, conduct seminars and official gatherings that assist in establishing the company with other businesses of the sort and the target market.

Problem Statement

Much of the human resource related tasks are usually done by the employees of companies, on a small level, but as they grow into larger ones, managing HR functions gets a lot harder and time-consuming.

Firstly, it limits the time spent on HR related processes and duties, secondly, these tasks take up valuable time away from actual productivity and profitability of the company’s business.


  • XYZ HR consultancy will provide training and technical support for your present HR staff. We offer online courses and workshops related to harassment, diversity and business ethics, which will make a positive influence on your company’s culture and environment.
  • Our company will look after the employee database, which contains personal and confidential information, such as employee performance assessments, contracts, job responsibilities, and discipline records. This will provide easy online access to payroll and benefits information for employees, also, all the information will be readily available when needed.
  • Detailed reports about all HR matters, such as overtime costs, absentees, vacation schedules, use of benefits and workflow, will also be handled by our experts.
  • Our company will ensure competitive and realistic wages based on studies that we conduct about the labor market, employee trends and salary trends. This HR function is especially helpful when companies have budget constraints.


We will conduct a thorough audit of your company and assess your existing processes and protocols and evaluate whether the procedures and policies are in line with current laws and regulations. Our team will review your documentation and all the systems pertaining to the management of the staff. We will continue doing this on an annual basis. This will help the company to identify the areas that need to be improved. We will also provide recommendations at the end of each audit such as ideal structural hierarchy for the company and employee training requirements.


Following are the prices of the services that we provide.

Function Outcome Price
Audit Review company proceedings and give recommendations $5,000
HR Support Provide staff to the company $500/ month
Fully Outsourced HR All HR processes, including payroll, training, reviews, hiring, and firing, etc. $800/ month


A one-day HR audit will cost $1000.

Terms and Conditions

Our company will conduct its business in accordance with the professional standards laid down by the Code of Professional Conduct of the Chartered Institute of Personnel and Development (CIPD).

  • All cost estimates given in the proposal are mere estimates.
  • A working day will be 9:00 am to 5:00 pm actually being at the office.
  • Your company shall ensure that the employees are available to meet with our consultancy, either face-to-face, over the telephone or through email, for the purpose of discussion about progress and status of the services, when required.
  • For all off-site activities, all travel, administrative, production, and telephone time, in addition to actual meetings and interviews, will be chargeable on an hourly basis.

Cancellation Rights

The contract could be terminated in the following circumstances:

  • If your company fails to remedy a breach of agreement within 15 days of receipt of notice from our consultancy, the contract shall be terminated.
  • 60 days’ notice should be given by either party, prior to termination.

Privacy and Security

  • Our HR consultancy will hold all the information provided by your company, confidential, where specified.
  • The client company should also agree to hold all information about XYZ HR Consultancy’s proposal, pricing and personal information in confidence.
  • Unfortunately, we cannot guarantee a 100% security of data transmission over the internet, but we do our best to protect such information. Any information which you transmit to us, including your credit card details, is transmitted at your own risk. Once we receive your transmission, we will take reasonable steps to preserve the security of such information.

Contact us

You can contact us in any of the following ways:

Phone: 111-1113443

E-mail: [Email]
Website: [Website]


Human Resource Services Proposal Template

Format: MS Word (.docx) 2007/10
File Size: 98 KB