A music concert proposal is a document drafted by a business to another agency/business to organize a music concert to raise money either for business purposes or some charity. In this proposal complete detail of the concert is added including all the finances and the musical band invited. See the sample proposal given below for complete guidance.
Proposal Template
For: ABC | 34222 Charlottesville Ave., Virginia. By: Mark Jobs | XYZ | Event Management and Organization Senior Manager | Richmond, VirginiaSummary
Project Title: Event – “Pop Music Concert” Guest Singer: Bryan Adams Concert Duration: December 15th, 20XX Concert Management: XYZ Event Management and Organization
Music Concert Proposal for ABC
Company Introduction
XYZ is an event management and organization company working in the state of Virginia since 2000. We have organized a variety of events, ranging from sports tournaments to charity events. We manage all sorts of indoor and outdoor events. Our company also deals in the corporate sector for organizing music concerts. We have a very hardworking team of employees that excel in organizing extraordinary events with their strong connections and skills.
Services
Our company provides the following services:
- Event planning
- Post-Event Analysis
- Sponsorships
- Security Service
Scope of Work
Your company wants to arrange a pop music concert and around 20,000 people need to be catered at the event. We have the resources and the assistance to handle such events and we will be providing the following services:
Event Preparation and Planning: We will list your demands and expectations and work out a plan for the event. After a couple of days of brainstorming and planning, we will put together a layout of all the preparations required for the event.
Sponsorship: We will arrange the sponsors that will be willing to sponsor the music concert and help with the expenses so your company has contributors.
Transportation: Our Company can arrange for buses if transportation is required from different spots to the event location.
Security: These types of events require security because of high-profile attendees and we do offer executive and special event security services. Also, Our Company has all the required licenses such as General business license, Security Service license, Security officer license for each individual.
Sponsorship Packages
This event will provide an opportunity for sponsoring brands to get deserved exposure and publicity. We will feature the brand logos on the microphones used by the performers.
XYZ offers the following sponsorship packages:
Package 1
This package offers great opportunities for new and local businesses. They will get the desired recognition and visibility at the music concert.
Package 2
This package provides a higher level of exposure to the brands. It is usually selected by bigger names and companies that are looking for a fair share of exposure and brand awareness.
Package 3
This package is a premium one and it gives a more prominent exposure to our sponsors at the events. This includes merchandise with company logos or promotions.
Sponsorship Packages Costs
The details of the costs of the packages are as follows:
| Names | Price | Discounted price |
| Package 1 | $1,000/ event | $800/event |
| Package 2 | $2,000/ event | $1,800/event |
| Package 3 | $3,000/ event | $2,500/event |
Advantages of Sponsorship
Getting sponsors plays a great part in getting the event highlighted and cost-sharing. Also
- It provides the financial backing that is required to hold the event
- It generates a greater audience
- The promotion for the event gets convenient.
Music Concert Ticket Price
There will be the following four types of tickets available for the music concert:
VIP Tickets
Total tickets =1000 Price: $495
General Admission
Total tickets =17000 Price: $200
Sponsored Tickets
There will be 100 free tickets that will be given to the promoters and social media influencers to promote the event.
Virtual Concert Tickets
For online viewers only. Price: $30
Event Schedule
Opening Ceremony –7:35 pm First singer performance –8:45pm Host –9:00pm Second Performance –10:45pm 3rd Performance –11:30pm Finale –01:00am
Cost
The cost of the event will be as follows:
| Names | Quantity | Price | Total (6 days) |
| Venue | 1 | $2,000 | $2,000 |
| Staff | 15 | $10,000 | $10,000 |
| Entertainment | 3 | $10,000 | $30,000 |
| Food /Catering | 1 | $5,000 | $5,000 |
| Security Service | 10 | $500 | $5,000 |
| Security deposits | – | $5,000 | $5,000 |
Terms and Conditions
- Full payment shall be made 2 days prior to the music event.
- The security deposit should also be made, which will be refunded, provided there is no loss or damage to the belongings of XYZ Company.
- All staff provided by the XYZ Company shall never be considered as employees of the clients.
- In case of event cancellation, an amount of 35% of the total payment must be deducted by XYZ Company.
- This agreement shall be in accordance with the law of the State.
