New School Startup Proposal

We would like to thank you for attending a business meeting with us yesterday. As promised earlier, we are submitting our school start-up proposal to you through this letter. You know that Walker town has no high school in its vicinity and students have to travel far away to get acquainted with education. Last year, we had decided to start high school in the area to cater to the educational needs of people. This year, fortunately, we found our expected funding agency in the form of you and we are therefore forwarding you our formal request to assist us financially in lieu of starting up the school. All details of the proposal have been included by us in this letter for example construction of school building, recruitment of the staff through Canadian Testing Agency (CTA), induction training of the staff through renowned educational trainers, and initial capacity building seminars. Meanwhile, quotations from well-known companies will also be invited for the provision of good quality furniture. The estimated cost of the whole project is US$[X]. You are hereby requested to have a kind look at this proposal and share your financial assistance with us in order to start this school project. Once the school runs smoothly, you will be given 30 percent of the school income as profit on a monthly basis permanently. Thanking you in anticipation. Let us know if you have any reservations or queries. Regards, James Hills

New School start-up proposal letter

ABC School Start-up Proposal

Executive Summary

We would like to start a local primary school in the coming year 20XX. ABC primary school will be providing education to kindergarten and pre-kindergarten students. I have experience in the field of education and would like to give back to the community. I and my team strive to inspire our kids to utilize their maximum potential and chase their dreams. We would like a grant of $50,000 for the startup of ABC primary school. It will be built for the children of the XYZ community with your support and community funds.


Our objective is to set up a primary school for the ease and convenience of our community people. Also, we aim to provide the best learning experiences possible so that our students can grow up to be creative, innovative, and critical thinkers. We believe that the development of a child is connected to academic needs as well as physical, emotional, social, and psychological requirements.

School Facilities

The ABC primary school will provide the following facilities:
  1. Classrooms: For the students to study in.
  2. Art room: A creative space for kids to explore their creativity.
  3. Music Room: A well-equipped room with general musical instruments for kids learning.
  4. Cafeteria: The school café will offer healthy snacks to its students.
  5. Pool: Kids will be taught swimming in the school pool area.
  6. Gym: A gymnasium for kids to exercise and develop.
  7. Play Area: An outdoor play area for kids to have fun in.
  8. Medicare: A full- time healthcare will be available at the school premises in case of emergency.
  9. Transportation: A reliable and safe transportation will be provided for all students.


The primary school will be located in the heart of the XYZ community, situated on the north of the riverside walk street, Main Avenue. There is a structure available there and it is an area of 7000 square feet. It is an ideal location to attract students and it will be suitable to be used as our school building.

Curriculum/ Learning

Our curriculum will be inclusive and challenging and our dedicated teachers will be there to encourage our students. Our main focus will be
  • Teaching movements such as hopping, skipping, running, jumping, etc.
  • Teaching to hold a pencil and how to grasp it correctly for extraordinary writing skills.
  • Teaching independence to kids, in terms of eating, dressing, etc.
  • Nursery rhymes
  • Early education


Our teachers will track each student’s progress and use assessment strategies to determine the needs of all the learners and work accordingly.


We will also integrate technology into studying programs. This will help them broaden their horizons and provide more opportunities.

Market Study

We have conducted a study and the results show that the XYZ community is willing to enroll their kids at a school offering so many facilities and a great curriculum. We aim to target families living in and around the XYZ community. Presently, kids have to go to XYZ School and it is quite a long journey for young kids and we think it will be better to have a school nearby so they don’t have to commute longer and their parents can be at ease.

Business Plan

ABC will operate on the funds provided by the Oregon Department of Education and local revenues. Moreover, fundraisers will be held by-annually to generate sufficient income for school operations.

Staff Recruitment

Teachers will be recruited through online forums as well as interviews. They must have teaching experience of at least 3 years and must be certified school leaders.

School Boards Members

There will be a head school body in the form of a board to govern the school. It will be responsible for administrative and operative matters. It will generate monthly reports to show the transparency of the administration to all the stakeholders.

Construction Cost

The estimated cost of building the ABC school will be approximately $20,000. This will be funded by the Country Council and Community resources if you approve the grant.


The total cost of the project will be around $50,000. The details are provided below:
Items Cost
Construction $19,000
Transportation $10,000
Furniture $10,000
Worker’s Compensation Insurance $5,000
School Operations $5,000
Cost Estimate Table

Running Cost

Ongoing costs will be the following:
Names Cost/month Cost /year
Employee Salaries $2,000 $24,000
Utility Bills $1,000 $12,000
Stationary $5,00 $6,000
Total $3,500 $42,000
Running Cost Estimate Table


This project will be completed by the end of June 2021. Details are provided below:
Phases Description Time
Phase 1 Planning Phase September 2020-October 2020
Phase 2 Designing and Construction Phase October 2020- March 2021
Phase 3 Hiring Staff May 2021
Phase 4 Admissions June 2021
Phase 5 Opening August 2021
Timeline of Execution

Enrollment Summary

Following is the projected growth plan of the student’s enrollment for the next 3 years.
  Class Students Enrolled
Year 1 (2021-2022) Year 2 (2022-2023) Year 3 (2023-2024)
Pre-Kindergarten 30 40 60
Kindergarten 50 60 80


  • Our organization is fully licensed and insured and we are aware and consistent with the policies and requirements of the state.
  • In case the state Selection Committee wants to interview our staff and representatives, we will be willing to participate.
  • We conduct random emergency bus evacuation drills to teach the kids about the use of emergency exits, first aid kits, and fire extinguishers.
  • XYZ will be responsible for the student discipline.


We will initiate the process and work on the Terms & Conditions after your approval.

New School Startup Proposal Template