Park Proposal Template

A park proposal is a document that devises a plan for a park, which is presented by a company that builds parks to woo a client organization. The client organization may be a government organization or a union of people who manages a community. The proposal needs to have strong and convincing arguments to gain the deal.

Parks are allocated outside places, where people can come to enjoy some fresh air, walk, play, etc. It is often preferred that each community or locality should have its own park for its residents’ refreshing time. The government organizations or the group of community representatives administer the community, which includes allowing for and maintaining a park.

The building company develops a proposal for them and proposes a park construction. Depending on the requirements of the proposal receiving party and the services being offered by the company, the details that should be included in the proposal are decided. However, generally, the following information is provided in all the park proposals.

  • Executive summary.
  • Introduction of company profile.
  • The proposed idea, including space, facilities, materials, etc.
  • The offered services, including construction, employment of benches, installation of swings, etc.
  • Any add-on or special services.
  • Limitations or predictable issues.
  • Costs and financials.
  • Probable effects of inflation and other uncontrollable factors, etc., on costs and prices.
  • Project duration, including starting and ending dates. The slack time and expected delays should be stated as well.
  • Convincing and persuasion.
  • Competitive edge.
  • Advantages for the public.
  • Terms and conditions.

Sample Template

To: Bryan Charles
Aurora, Chicago

From: Roger Gibbs
XYZ Company

15th November 20XX

Dear Mr. Charles,

I would like to thank you for your time yesterday and for sharing your thoughts with our team. I am a co-founder of XYZ and we are in the business of providing Landscape and Architectural designs. I am sending you our proposal for building a park in Aurora for the ABC community. This proposal will provide you all the necessary information regarding the construction and design of the park. Let me know your thoughts and please feel free to ask any questions.


Roger Gibbs

Park proposal for ABC

Company Introduction

XYZ is a leading architectural service providing and landscape designing company in the USA. For almost 15 years, we have shaped the skyline of major sites in the region.  Our team comprises skilled workmen and expert engineers and designers.


XYZ provides the following services

  • Planning and Architectural designs
  • Foundation replacement and up-gradation
  • Parks and Recreations
  • Infrastructure and civil works construction
  • Planting
  • Lawn care and maintenance
  • Patios, paths, and wall building


The main goal is to design an open space that provides visual appeal as well as engages the community people in a way that provides them relaxation, happiness, and an approach to unwind and get together with friends and family. Moreover, parks also provide health benefits when people come over to walk, jog or exercise.

Project details

We believe that clients are a company’s greatest asset and it is most important to keep them happy and content. Creating a park for the community is an excellent idea. It will enhance property value and help improves the productivity of the community people as well as keep the work stress level low. This Park will be built on the plot in Red Street, in Aurora. It will cover an area of 1,500 sq./feet.

  • Entrances:

There will be more than one main entrance to provide more routes for people arriving from different streets. Stairs and ramps will be made on multiple pathways to the park for convenience.

  • Tracks:

There will be a walking track and a bicycle path and a playing park along with other activities. Ground surfaces of these tracks will be firm, stable, slip-resistant, and provide adequate shock absorbency to reduce the risk of injury.

  • Boundary:

Fences with gates will surround play areas.

  • Amenities:

Amenities such as restrooms, drinking fountains will be provided.

  • Food:

A mini-mart will also be constructed to provide snacks and refreshments.

Project phases

Our company will complete this project in 6 months.

Phase 1: Assessment and Planning

Once our proposal is accepted, our project team will visit the site and complete the site examination thoroughly. Our architects and engineers will make a 3D design and get your approval and they will come up with a draft of the structural design. We will ask the representative team of the City of Aurora, for feedback on the design and if any changes need to be made, our team will integrate them.

Phase 2: Pre-Construction

Next, we will start the digging process for site preparation before the beginning of the construction.

Phase 3: Construction

Using the design as the guide, our team will assign tasks for the completion and allocation of resources and the process of building the park will start.

Phase 4: Project Performance

Many times, the project managers have to make adjustments to keep a project on track or the client company isn’t happy; this is the stage where we ask for another approval from the clients.

Phase 5: Designing and Modeling

At the end of the construction, our team of engineers and designers will beautify the park. They will put lampposts and stylish lights.

Phase 6: Project closing

At this stage, our team will officially complete the park project and we will run it by the authorities for inspection and make sure that all aspects of the park are safe and comply with concerned associations.  A final team meeting will be held and led by the manager to officially mark the project closing. An inspection of the whole building will be done.

We will allocate the following amount to each phase of the project.

Phases Cost allocation
Phase 1 $2,000
Phase 2 $40,000
Phase 3 $100,000
Phase 4 $8,000
Phase 5 $35,000
Phase 6 $5,000
Total $190,000



The cost details are provided below:

Items Cost
Permits $2,000
Labor $10,000
Construction Equipment $10,000
Design and Construction $190,000
Test and Completion approval $8,000
Transportation fee $10,000
Embellishment $40,000
Total $270,000


Terms and Conditions

  • XYZ will be responsible for all equipment provided and the cost and charges incurred in the operation and maintenance of the equipment during the rental period.
  • 20% of the total payment shall be made at the time of the mid-way review.
  • During the contract term, our company will provide commercial insurance for all the equipment.


  • All waste produced during the park construction, will be cleared and disposed of by our company.
  • All installation materials will meet industry standards.
  • Park posts and light poles will contain water repellent resins to protect them from the weather.
  • If any heavy machinery is being used in the process, the cost will be covered by XYZ Company.
  • A list of our team members and staff will be provided to the ABC authorities for validation and record keeping.



Park Proposal Template

File Size: 67 KB | Download