Printing Service Proposal

Printing services providers are required to prepare the printing service proposal in which they can let their client know about their services. In this proposal, the service providers tell the client about the type of services they provide, the cost of each service, names of equipment used, quality of work and the delivery time. On the basis of this information, the client can decide whether to accept the proposal or not.

Importance of writing a proposal

On the basis of information provided in the proposal, the client can think to accept or reject the proposal. So, it is very important for every service provider to tailor the proposal according to the needs of the client. For this, the service provider is required to understand the needs and requirements of the client.

If you are one of those people who have recently started the printing business and want the maximum to get exposure to your business, the printing service proposal is always an advisable approach.


What are the benefits of writing the proposal?

It is very beneficial for any type of service provider to make their clients reach them whenever they need. There are many benefits of using the proposal. Some of them are given below:

  1. The printing service proposal enables the service provider to provide a comprehensive description of the printing services. In this way, a service provider can never be judged.
  2. People who are interested in knowing about the printing services collect all the information through the proposal. So, people seeking printing services can have a look at these proposals to know which service provider will be appropriate for them to choose.
  3. When there is a cut-throat competition in the market and you have provided some very unique services in order to stand out, you can use the printing service proposal to let your clients know about it.

There are many people who use the readymade printing service proposal available in the form of a template. This template is available in a number of formats and allows the user to personalize it in the way he wants.

Sample Proposal Template

Company:        ABC
Printing Press L.L.C
Los Angeles, CA 90012

Client:              XYZ School
Los Angeles, CA

Date: 3rd May 2019

Proposal for XYZ School

Company Introduction

ABC is one of the most professionally trusted printing press in the industry, since 2010. Our team comprises of talented and dedicated experts who provide top class state-of-the-art printing services to our customers. We offer high quality at very low prices. Our prepress services include Graphic Designing, Branding and package Designing.

Products and Services

Our services include Digital printing, Silk printing, Offset printing, Gravure printing, and Flexography.

Our product range includes the following:







Menu cards

Proposal for XYZ School

We are excited about creating a new school identity for XYZ School and supplying good quality design and printed products. The XYZ School has been providing excellent academics and coaching to students so they become good citizens of the state. For the past 10 years, our company has been offering a variety of customized stationary to grade schools, middle schools, and high schools. We understand the need for Schools to have an affordable and reliable supplier of stationary. We have hundreds of ready-made designs to choose from. We will involve your team throughout the designing process of your products. We wish to continue working with the school supplies, such as a prospectus, school letterheads, notebooks, banners, etc., on a regular basis. Our top priority is to provide the best quality and guaranteed perfection. We oversee each and every step carefully from the start to the end.

Below are some of the examples of the brands we work with:

Eastern Union

Taco Bell

Pizza Hut

Our highly trained staff takes utmost care while delivering the products from our press.


Our company will provide the following products within 15 days, after the acceptance of the proposal.

School Brochure

We will print a tri-fold brochure, with the top fold consisting of the name and logo of the school along with the school’s motto. The inner folds will contain all the information regarding the type of studies that are carried out as well as the pictures of the classrooms and the kids.

The size of the brochure will be 11” x 17”, full color, full bleed, each page both sided.


A detailed description of everything about the school will be provided in the prospectus. First, an introduction to the school, then the school’s Vision, Motto and later on we will have an introduction to the school’s Principal. Furthermore, other details will be added such as faculty introductions, curriculum details, and facilities available at the school.

Size: 5” x 8”


We will print the notebooks of all the subjects offered at XYZ School.


B5: 176 x 250mm (6.9″ x 9.8″)

B6: 125 x 176mm (4.9″ x 6.8″)

B7: 88 x 125mm (3.5″ x 5″)

Notebook covers will be laminated.

Application Forms

We will provide various formats of application forms and the school board can select the one they require and we will print that particular form. We will use Value White Paper (24lb) for printing forms.

Business cards

We will print business cards for the school faculty, using Glossy White Card Stock (100lb).

Size: 3.5″ x 2″


For stationary, we will use a Premium White Paper (28lb). Following items will be covered:

  • Branded papers and folders
  • Personalized labels
  • Personalized envelopes and writing supplies
  • Letterheads and slips

Name Plates

A wood- grained printed plate, with the names of the principal and staff will be provided.

Color: Walnut

Size: 2″ x 8″

Room Name Plates

We will print nameplates for the classrooms, cafeteria, and toilets. Each plate will be black colored with white printing.

Size: 12″ x 4″


The cost of each item is provided below:

Items Quantity


Material Discount
Sales Tax
Shipping and delivery Total cost
Brochure 1000 Paper $2000 $60 $5 $2,065
Prospectus 1000 Paper $3500 $105 $10 $3,615
Notebooks 5000 Paper $20,000 $600 $50 $20,650
Forms 2000 Paper $500 $15 $5 $520
Stationary 5000 Paper $600 $18 $10 $628
Name Plates 50 Wood $600 $18 $30 $648
Room Name Plates 25 Wood $300 $9 $15 $324
Total   $28,450


Reprint rates

In the future, if more copies of the above-mentioned items are required, we will give you a 5% discount for reprinting.


Upon signing the proposal, 30% of the total payment must be deposited.

The remaining payment should be made after the delivery of all items.

The price mentioned above is valid for 90 days from the date of receipt of the proposal.

Contact us

You can contact us with any of the following ways:

Phone: 040-34341113

E-mail: [Email]

Fax: 454545544

Website: [Email]


Printing Service Proposal Template

Format: MS Word (.docx) 2007/10
File Size: 98 KB