Software Project Proposal with Template

What is a software project proposal?

Software projects are initiated by different organizations when they want to get software developed. This proposal is also used when an organization or an individual wants to get approval from an authority for starting a software project.

Any professional person who wants to work on the development and completion of the software project can offer his services by writing a software project proposal. A software project proposal is used by professionals to get approval and for requesting some services. The proposal is a primary way to get a sponsor. It completely depends on the proposal whether you are allowed to start the software project or not.

Why the software project proposal is important?

Many people wonder why they are required to get approval before start working on the software project. A software proposal is very important because it enables them to apply for the funding needed to proceed.


All the support that they need from the start until the end of the project can be requested in the proposal. The software project proposal should be written by defining all the rationale. It should also state the benefits of the project one can avail of as well as the potential issues that the project will be capable of solving.

The software project proposal is different from every project however, the main format is the same.

How to write a software project proposal?

A software project proposal is broken down into six different components. Adding these components to the proposal can help you draft a professional proposal.

  • Executive summary

This portion of the proposal includes the details about the entire project in a summarized way. Writing the executive summary requires you to give a brief and important introduction of yourself and other members of the team.

  • Background:

Give details about the background of your company. If you worked on any software project before, tell the reader about it.

  • Requirements:

This section of the proposal should describe the problems of the client in detail. You should also try to tell how this proposal is going to solve those problems. Also, explain your complete plan in order to solve your problems and the resources that you will need for working on those plans.

  • Add the timeline:

In the proposal, you should also explain when you will start the project and when it will be finished. This is the most important detail in the proposal. Sometimes, the rejection or the acceptance of the proposal depends on the timeline mentioned in the proposal.

  • Write the names of applicants:

Mention the names of all the people who are authorized to work on the project you want to work on.

  • Attach all the documents that will support your proposal.

It should be ensured that you address all the concerns of the client in a comprehensive way and also answer all the questions of the client. These tips can help you write a winning proposal.


Software project proposal

File Format: Microsoft Word
Size: 62 KB