A tender proposal letter is like a cover letter of a proposal that specifies the basic information stated in the proposal as well as is used to woo a client to accept the proposal. This is different than a cover page of the proposal, as it contains far more information about the company’s value as well as why the proposal is worth accepting. It states the company’s strengths, experience, and expertise along with its competitive edge.
Although a tender proposal letter is not mandatory in many cases companies often attach it with their proposals, as it provides a chance to attract a client toward the proposal. The other benefits include:
Although the information included in the tender proposal letter may vary, the general details are:
Dear Ms. Sarah,
We are pleased to present our proposal against your tender notice no. [X], advertised in the newspaper on 5th November 2019.
We have prepared this proposal after a thorough consideration of your requirements and details provided in the notice.
We have been in this sports jacket production business for 25 years. We not only sell in the country but export them to various countries as well. We are one of the top manufacturers and sellers of sports clothing in this country. Some of our regular customers include XXX, YYY, ZZZ, etc. Some of our international clients are XXX, YYY, ZZZ, etc.
We have a complete production line, all managed within the same premises. As we are a large company and buy in bulk, our raw material cost is always lower than our competitors, which also allows us to charge reasonable prices, yet not compromising on quality.
Our control on financial costing and quality checks, along with the dedicated and expert team, we will provide you with the best quality sports jackets.
With this letter, we are sending you the project proposal and the bidding details. Looking forward to working with you. Thank you for providing the opportunity.
If you want any information, you can contact [X] anytime.
Sample Proposal Letter