Tender Proposal Template for Word

What is a tender proposal?

A tender proposal is a document that is used to request a proposal in order to describe the response of a supplier. Basically, there are three main components of a tender proposal:

The complete introduction and overview of the company writing the proposal
Pricing
Details about the different specifications described by the client.

Although there is no specific format to be followed while writing a tender proposal, there are some requirements for writing the tender proposal. The most important detail to be added to the proposal is the deadline. Every professionally written tender proposal includes the time on which the project will be completed.

It is also stated in the proposal that if the response will be submitted after the due date mentioned in the proposal, the client has a complete right to reject the response. Some firms also sign a legal contract with the contractors and then that legal document allows the firm to take legal action against those firms that don’t submit the response on time.

What is the format of a tender proposal?

A professionally written tender proposal is divided into three main sections which are:

Introduction to the company:

Every client is interested in getting information about the company that submits the proposal. The information which is included in the tender proposal is mainly the background information of the company and successful projects of the company.

The company writing the tender proposal also tells the reader how it is capable of meeting the demands of its clients. This overview enables the client to know about the company which makes it easier for him to make a decision.

Response section:

The response section is considered the most important part of the proposal as it is capable of getting the most of the attention of the client if written effectively. The response section should be written with great care. It should focus on how the company can meet the requirements of the client.

Many companies make a comparison between different aspects that make it easier for the client to decide whether to accept the proposal or not. The additional documents that are needed in the response should be attached to the proposal. Some organizations also include a presentation that makes the client know realize how much effort they have put.

Price section:

Many people include the price details anywhere within the proposal. However, it is recommended to make a separate section including details about the price. If there are multiple pricing options, you should tell about each of them. While writing this section, make sure that you are very clear about the details you are giving.

Apart from these three sections, you should mention the terms and conditions with which the client will have to agree in order to accept the proposal. The terms and conditions may include the scheduling of work, terms of payment, timeline, and some other issues. You can also invite the client for negotiation.

The following templates will help you draft a good proposal for you.

Sample Tender Proposal Template

Leatherys

Leather goods Company
Post office box. 2322
Chicago, Illinois

Date: 31 March 20XX

Subject: Biding for Leather Jackets, Shoes and Gloves Proposal

Name of Bid: 3-month contract to provide 900 pairs of Black Leather Shoes, Gloves, and 900 jackets.

Bid No. : 1000002322

Tender Proposal

We are pleased to present our proposal for your review. It is in reference to your Newspaper advertisement. We have studied the tender and have quite an understanding of your project requirements. We would like to bring to your attention that for the past 5 years, we have been a registered supplier to the government of the United States of America. Our company has completed numerous government projects with great satisfaction levels across multiple departments.

Summary

Our company is one of the leading companies in leather production. Established in 1990, the company has grown from strength to strength and has a remarkable presence in the retail market. We make shoes, belts, briefcases, bags, jackets, and gloves. Our footprint has grown to 50 markets globally, in the past years.

Purpose

As global market leaders, we have extensive knowledge of the market. We deliver our products with the finest quality, in very short delivery time, with competitive prices. We specialize in customized product making. We handpick our leather with uniform thickness and fewer imperfections, which assists us to make a long-lasting product. We would like to submit our proposal for the required items listed below:

Black leather shoes: 900 pairs
Black leather jackets: 900
Black leather gloves: 900 pairs

Timeline

Step 1: Acceptance of the Tender
Step 2: Provide a sample of each product

Time duration: 1 week after the proposal acceptance

Step 3: Make changes if needed
Step 4: Placement of the order

Time duration: 2 weeks

Step 5: Deliver the order and sign off

Time duration: 4 weeks after approval

Step 6: Final Payment

Pricing

Item/Quantity/Price

Shoes (900) -$20,000/-
Jackets (900) -$50,000/-
Gloves (900) -$500/-

Payment

Upon signing the proposal, 30% of the total payment shall be deposited.

After the sample acceptance, 40% of the payment shall be made.

The remaining amount shall be deposited after the deliverance of the products.

Terms/Policies

The company reserves the right to cancel the contract for any reason beneficial to them, upon 45 days written notice.
The terms and conditions of this proposal shall be governed by the laws of the State.
We provide a 6-month warranty for all our products. If they lose their shape with wear and tear, we replace them.