The basic purpose of every business is to provide products or services to its clients. This is the base on which the success of every business is laid. A business cannot operate if it does not provide its services to others. Additionally, if people don’t purchase the services of the business, the business will not be able to survive. Therefore, a business writes the proposal letter for services to propose its services to potential customers.
People don’t know which business is providing services and how. Even if people know about the business and its services, they don’t know much about these services. Therefore, they don’t purchase the services of the business that they don’t know much about.
A business writes this type of proposal letter to give an introduction about the services it provides. This letter usually targets those clients who are expected to purchase the services from the business. This letter lets the targeted people know how they can be benefited from the services a business provides.
Writing a proposal letter of any type is a hectic task since you take on a big responsibility when you agree to write the proposal letter to various potential clients. So, when you write this letter, you should make sure that you follow the things given below:
- Describe services well:
Many people do the mistake of not writing the proposal letter well. In such proposal letters, they don’t describe the services well. Some people miss out on providing the names of primary services the company offers. Some people also forget to mention the key attributes of the services a business offers. Therefore, when a reader does not find the things of his interest in the letter, he is likely to discard the letter.
- Give benefits to the services:
The basic objective of customers when they think of getting the services is not always to get the services only. Rather, they also pay attention to the benefits they are likely to get from those services. Therefore, when you are trying to convince the customers to take services from you, you should try to convince him/her in such a way that they feel very attracted to the services your business provides.
- Keep the content precise:
Your letters need to address lots of things while talking about the services a business has to offer. Therefore, the letter can provide long descriptions and paragraphs. However, this is not a recommended approach.
You should try to keep the letter short and concise. This can be achieved if you write the details of the services briefly. It should be remembered that you should not exaggerate especially when you are talking about how good the services are. If you give a realistic view of what you offer in the proposal letter, you are likely to attract the customer towards you. Also, it will keep your letter brief and to the point.
Sample letter:
I am Mr. ABC and I am writing this letter on behalf of the business (mention the name of the business). I work in this company as a (mention your position). I am writing this letter in response to the call of the proposal made by you. The call for a proposal was made by your company (mention the name of the newspaper) on (mention the date).
Our company is well-reputed and we are well-known for providing the services you require. We are aimed at increasing the satisfaction level of our customers. We uniquely provide unique services. We also give space to our customers so that they can get all those services that they need.
Above all, our company provides all the services to its customers at very reasonable rates. We often offer discounts and other benefits to our regular customers and those who work with us for the first time.
The services provided by our company are very reliable and we assure you that we will never disappoint you in terms of the provision of services. I have also attached the portfolio of the company with this proposal letter. Kindly have a look at it to know more about the services our company provides.
You can contact us anytime as I have provided the contact details of the company in the letter. I hope to work with you in a long-term business relationship.
Regards,
Mention your name:
Your signatures
