Recruitment Proposal Letter Template for Word

A recruitment proposal is a document prepared by a recruitment agency or company to offer its recruitment services to a client company. The proposal includes all the relevant details, such as the company’s services, strengths, skills, expertise, experience, etc.

Nowadays, many companies outsource their function of employee recruitment to other companies that specialize in this task. It gives them the benefits of saved time and better-hunted talent. These specialist recruitment companies, therefore, prepare a recruitment proposal to present it to the client companies and attract the clients to partner with them.

What is the format of the recruitment proposal?

Different recruitment companies use different formats for preparing recruitment proposals. A company needs to consider the client company for which the proposal is being prepared and choose the format to include the details that would attract and convince the client company to choose it over its competitors. However, the following basic information is usually included in all the proposals:

  • Executive summary/introduction.
  • Company profile.
  • Services and offerings.
  • Strengths, skills, expertise, experience.
  • Competitive edge.
  • Partnership benefits.
  • A wide pool of candidates to choose from the best talent most suitable to the company’s needs and requirements that would be a fit for the client company’s vacant position.
  • Financials including all the details of costs.
  • Contractual terms and conditions.

Why is a proposal written in general?

The recruitment companies need to prepare their proposal with thoroughness and utilize the marketing and promotional aspect of it in the best manner possible. This proposal can decide the fate of the partnership between the recruitment company and the client company. Hence, the recruitment company should make it attractive and persuasive to make the deal probable.

Following are some of the things to be considered when preparing a recruitment proposal:

  • The proposal needs to be formal, professional, and concise.
  • No misleading or incorrect information should be present.
  • The terms and conditions should not be harsh and should be feasible for both companies.
  • All the relevant details should be included.
  • The proposal should be modified based on the requirements of the client company it is being presented. One proposal cannot be submitted to all the client companies as it needs to be altered to include the information that is required and would be attractive to a specific client.
  • Although the segregation of cost details is a recruitment company’s choice the segregation and details of costs demanded or required by the client company should be included in the proposal.

When a client company finds a proposal attractive and convincing enough, it accepts the proposal and forms a partnership with the recruitment company by signing a legally binding agreement to benefit from the alliance and get a skilled workforce without hunting effort.

However, if the client does not believe in the skills and expertise of the recruitment company to find them a good and talented human resource, it would reject the proposal. In this case, the recruitment company would approach another client with a modified or new proposal.

Recruitment proposal