Sales Bid Proposal Template for Word

To: Willy Wilson
XYZ
Confectionery Manufacturers

From: ABC
Marketing Consulting firm
Chicago

18^th March 2020

Dear Mr. Wilson,

We are a business consultancy, helping businesses across the United States to perform better. XYZ has high potential premium products and we think your new product A-Chocolate is one of them. The sub-optimal market share and lower reach in the market are keeping a check on its performance. We would like to offer our market research and consultancy services to XYZ and have prepared a proposal for your company. We are confident that we are offering you the best price in town. If you sign a contract with us within the next two weeks, we might be able to offer you an extra 15% discount on the total cost.

Regards,

Mezzo Mayer

A-Chocolate Sales Proposal

Introduction

XYZ is a consultancy founded in 2010. We help our clients unravel new horizons of growth. We are a group of energetic and creative doers and thinkers. We believe that knowing your client is the most important thing to make a business successful. We aim to provide clarity on real business issues through market research, including tracking, analyzing retail-promotional activities and consultancy. These, in turn, can help your company increase revenue, sales and brand recognition.

Services

We provide the following services

Surveys
Brand awareness and perception study
Focus groups
Website performance analysis
Product testing
Promotional effectiveness
Business consultancy

Problem Statement

As your company recently launched a new product A-Chocolate and the company records show that this product is not getting very positive feedback from the masses. People living in the states, especially youngsters, are very keen on trying new and adventurous flavors, but this particular new product was not received as expected by your company. One of the reasons is that the marketing strategy was not effective. We would like to carry out a thorough research on this product launch and reception.

Objective

The main objective of our study will be to identify the factors affecting the sales of A-Chocolate. Also, we would like to include the following in our research so your company can have a better understating of the whole market situation:

Upcoming trends in Chocolate flavors
Consumer purchase intentions
Favorite flavors of different age groups
Factors influencing taste buds
Best ways to establish A-Chocolate as the new hyped chocolate: for this, we will use qualitative research methods.

Research Design

Phase 1 (Primary)

Pilot Surveys

At first, we will conduct a pilot survey to get an idea of whether all the participants can follow instructions and can understand what we are trying to ask them.

Focus Groups

We will conduct a focus group involving 12 people in each of the four states. Their ages will be 10-40 years. We will get to know what people are actually thinking about the product when they will have discussions among themselves and throw ideas at each other.

Online Surveys

We will run an online survey using Social Media Networks, such as Twitter, Facebook, and Tumblr. This is an effective and efficient way to send the survey to large numbers of clients and users. The main advantage is that we can be in direct contact with the target respondents.

Phase 2 (Secondary)

Descriptive Research

Next, we will conclude our research in a structured form with all the factual and detail information about A-Chocolate.

Sampling

Target population

Our target population is about 3 million people living in these four states, California, Ohio, Texas and New York.

Sampling unit

Both female and male across 2 age groups:

10-18 years
18-40 years

Size

For each of the focus groups, 20 people will be included in the discussion. There will be a total of 3 discussions in the following regions:

California

Location: UF Housing and Residence Education, CA School

Ohio

Location: Ohio Banquet Hall, Ohio High School

Texas

Location: Texas University Hall, ABC School

New York

Location: New York Banquet Hall, NY School

For the Pilot survey, a sample of 20 people, each from the four states will be used.

For descriptive research, we will survey sample size of 1000 across all major cities of the United States.

Procedure

We will use Judgment Sampling.

We will conduct personal interviews through questionnaires and focus group discussions will be done.

Analyze Data

Our final analysis will be based on our conducted research. The main aspects covered will be

Did they already know the product? If yes, then how did they find out about A-Chocolate?
What number of people like trying new flavors and why?
What percentage of people like dark chocolate and milk chocolate?
Purchase intent from both groups of participants.

Timeline

Weeks	Category	Details
1-2	Training	Briefing sessions, questionnaire designs, recruitment of participants
2-3	Data Collection	Primary and secondary methodologies including focus groups and Surveys.
2-3	Transition	Processing information into visual forms/Reports
3	Analysis	Analyzing the data. Making recommendations.
1	Presentation	Submitting the reports and conducting face-to-face sessions/workshops
1	Implementation	Implementing the report findings and executing them in the market

Cost

Following are the details of the cost:

Names	Cost/ Month
Research Analyst	$2,000
Survey Analyst	$3,000
Telecommunication Fee	$500
Administration Fee	$1,500
Overheads	$500
Total	$7,500
Discounted price (15%)	$6,375

Terms and Conditions

ABC agrees that all the information provided will be held in strict confidence. Only information subject to the Freedom of Information and Privacy Act may be disclosed.
Upon signing the proposal, 50% of the total payment shall be made immediately.
The remaining payment shall be made upon delivery of the reports and recommendations.