Lawn Care Proposal Template

To:      Adam Johnson
Charlottesville, Virginia
From: Michael James
XYZ Company
25th March 2020
Dear Mr. Johnson,

I would like to thank you for your time yesterday and for sharing your thoughts with our design team. I am a Senior Manager at the XYZ and we are in the business of providing residential and commercial Landscape and Lawn care services. I am sending you our proposal for the lawn care project at ABC Hotel in Charlottesville. This proposal will provide you with all the necessary information regarding the restructuring and designing of the property. Let me know about your thoughts and please feel free to ask any questions.



Michael James
Senior Manager

Lawn care Proposal for ABC Hotel

Company Introduction

XYZ is a leading architectural service providing and landscape designing company in the USA. For almost 15 years, we have been providing our services to all the major sites in the region. Our priority is delivering a quality product while maintaining the highest standards of safety and health. Our highly effective team members, accurate planning and resource deployment is the key to the deliverance of staggering projects within record timeframes. Our team comprises of skilled workmen and expert engineers and designers. We provide consultation and solutions to our client’s requirements during the projects whenever required. We have proudly built more versatile buildings than any other builder in this state.


XYZ provides the following services

  • Lawn care and maintenance
  • Planning and Architectural designs
  • Foundation replacement and up-gradation
  • Parks and Recreations
  • Infrastructure and civil works construction
  • Planting
  • Patios, paths and wall building

Lawn care services

Our lawn care services include the following:

  • Lawn Edging
  • Weed-Eating
  • Lawn Fertilization
  • Pool Cleaning
  • Leaf Blowing


The main goal is to design and reinvent the lawn space in front of the Hotel that provides visual appeal as well as a sense of relaxation, happiness and an approach to unwind and get together with friends and family. Through proper maintenance and planning, our team will enhance the beauty of the property. A dedicated team will work throughout the year to maintain the beauty and well-being of the lawn.

Project Phases

Our company will complete this project in 3 months.

Phase 1: Assessment and Planning

Once our proposal is accepted, our project team will visit the site and complete the site examination thoroughly. Our architects and engineers will make a 3D design and get your approval and they will come up with a draft of the structural design. We will ask the ABC Hotel representatives for the feedback on the design and if any changes need to be made, our team will integrate them.

Phase 2: Pre-Construction

Next, we will start the digging process for site preparation before the beginning of the restructuring.

Phase 3: Construction

Using the design as the guide, our team will assign tasks for the completion and allocation of resources and the process of building the front lawn will be initiated.

Phase 4: Project Performance

This is the stage where we ask for another approval from the clients because many times the project managers have to make adjustments to keep a project on track or the client company isn’t happy or satisfied.

Phase 5: Designing and Modeling

At the end of the construction, our team of engineers and designers will beautify the lawn. New foliage will be planted. They will put lampposts and stylish lights.

Phase 6: Project closing

At this stage, our team will officially complete the landscaping project and we will run it by the authorities for inspection and make sure that all aspects are safe and comply with concerned associations.  A final team meeting will be held and led by the manager to officially mark the project closing. An inspection of the whole building will be conducted.

Ongoing Lawn care

A team of 3 members will be assigned to your Hotel for maintaining the lawn area. They will visit once every 2 weeks or as needed. They will cover the edging, weeding and general clean-up and plant maintenance. Also, work-related to fertilization of plants, pest control, fungicides and trimming of hedges will be taken care of by our team.

Visiting Time: Between 8:00am – 6:00pm


Following is the cost breakup of each phase.

Phases Cost allocation
Phase 1 $2,500
Phase 2 $50,000
Phase 3 $120,000
Phase 4 $10,000
Phase 5 $30,000
Phase 6 $5,000
Total $217,500


The cost details are provided below:

Items Cost
Permits $2,000
Labor $20,000
Design and Construction $217,500
Test and Completion approval $5,000
Ongoing lawn care $1000/year
Embellishment $50,000
Total $295,500



During the contract term, our company will provide the following commercial insurance for all the equipment.

Worker’s Compensation

Our company shall provide and maintain worker’s compensation insurance in accordance with the State laws. The minimum limit of liability coverage will be $500,000, covering our employees engaged in any construction or designing work.

Commercial General Liability

During the contract term, comprehensive general liability insurance will be provided and maintained. This insurance will protect our company and the Department of Transportation from claims for accidental death, injury or property damages which may arise from malfunctioning of the equipment.


Automobile Liability Insurance will also be provided which will include liability coverage, covering all company-owned vehicles.

Terms and Conditions

  • 70% of the payment shall be made at the time of acceptance of the proposal.
  • 20% of the total payment shall be made at the time of the midway review.
  • The remaining payment shall be made at project deliverance.
  • XYZ will be responsible for providing transportation for all the equipment to and from the construction site.
  • XYZ will be responsible for all equipment provided and the cost and charges incurred in the operation and maintenance of the equipment during the rental period.


  • During the contract term, our company will provide commercial insurance for all the equipment.
  • All waste produced during the construction, will be cleared and disposed of by our company.
  • All installation materials will meet industry standards.
  • Lawn and entrance posts and light poles will contain water repellent resins to protect them from the weather.
  • If any heavy machinery is being used in the process, the cost will be covered by XYZ Company.
  • A list of our team members and staff will be provided to the ABC authorities for validation and record keeping.

Contact us

You can contact us in any of the following ways:


Phone: 171-222777
Email: [Email]
Website: [Website]


Lawn care proposal template

Lawn care proposal template